Purchasing and Contracts

  • The Law

    The District is a political subdivision of the State of Texas.  It operates under specific legal requirements for the acquisition of goods and services.You can view the District’s purchasing policy and procedures manual on the "Online Policy" web page. Plainview ISD is exempt from most state and local taxes.Tax-exempt forms will be supplied upon request by the Procurement Services department.

    Method of Contracting

    Except contracts for the purchase of produce or vehicle fuel, all contracts for goods and non-professional services valued at $50,000 or more in the aggregate, for each 12-month period, are made by the procurement method that provides the best value to the District, in accordance with Texas Education Code 44.031(a). For construction projects, the Board of Trustees will determine the appropriate procurement method to receive competitive prices from competing vendors.

    For purchases of goods between $10,000 and $50,000 in the aggregate, for a 12-month period, the Procurement Services department relies on quotations taken from several vendors prior to awarding a contract. Written (faxed or email) quotations are primarily used. A partial list of active, competitively-awarded contracts may be viewed within our web-based contracts database, Contract Reporter, located on the Purchasing & Contracts web page under Procurement Services.

    For purchases of goods less than $10,000 in the aggregate, for a 12-month period, the Procurement Services department requires a quote from the vendor prior to awarding a contract.

    Board Meetings

    All contracts based on bids or proposals are presented to the Board of Trustees prior to the issuance of a contract by the Procurement Services department.  Meetings of the Board of Trustees are normally held on the third Thursday of each month in the Board Room located at 2417 Yonkers, Plainview, TX 79072. Those interested in attending these meetings should contact the District to verify the place and time of a specific meeting.